Save The LaSalle Theatre Strategic Plan
Vision
Our not-for-profit organization will fully restore the LaSalle Theatre to operate as an Historic Cultural Centre for the benefit of public use in Kirkland Lake.
Mission
Our charitable organization will restore, maintain, and operate the LaSalle Theatre as a fully accessible key venue for a mixed program of community events focusing on youth and family involvement, performances by LaSalle Theatrical Productions, touring productions, and regular showings of classic and second-run films.
Commitments
- Complete an organizational guide including defining roles and responsibilities for Save The LaSalle Committee members, Chair, Vice-Chair, Secretary, Treasurer and Sub Committees.
Target: Complete an organizational guide by November 30th 2019 January 30, 2020
Measure: Organizational guide is approved
Accountable Lead: Committee of the Whole
a) Amend and adapt bylaws, develop policies, and articulate or adapt
procedure guidelines and organizational chart — tentative deadline: November
17th, 2019 (AGM)
- Complete a feasibility plan including engineering assessment on building restoration needs.
Target: Receive a full feasibility study including engineering assessment on the LaSalle building by June 2020
Measure: Plan received on time and within budget
Accountable: Feasibility Planning Committee
a) Request for Proposals: tentative goal date for draft provided to Janis Barlow
is November 15th
- Continue fundraising toward the goal of completing restoration for full reopening of the theatre for films and live performances on the stage
Target: Raise ??? in funds during 2020
Measure: Fundraising meets identified milestones throughout the year
Accountable: Fundraising Committee
a) Lay out and articulate regular monthly budget needs based on financial
statements (tentative deadline: November 17th for AGM)
b) Incorporate costs of feasibility study, including and excluding potential and
actual grants (tentative deadline: November 17th March 2020 follow-up AGM)
c) Work with Feasibility Planning Committee to determine fundraising amount
and grant application targets and milestone dates for 2020 (tentative
deadline: November 30th March 2020)
- Approve a Strategic Plan for the Save The LaSalle Committee.
Target: Develop a draft 3 year Strategic Plan by November 30th 2019
Measure: A 3 year Strategic Plan is approved by the Committee by January 30 2020
Accountable Lead: Chair
4.1 YEAR ONE — Complete Feasibility Study & Implement Results / Findings
4.1.1 Issue RFP by November 15 December 15, 2019 (tentative)
4.1.2 Promote and rehearse LaSalle Theatrical’s annual Scrooge production to
performance December 7 – 16, 2019
4.1.3 Receive questions from RFP bidders November 16 – December 16, 2019
December 16, 2019 – January 16, 2020
4.1.4 Attain Board of Directors’ / Directors’ Liability Insurance quotes by
November 30th, 2019
4.1.5 Feasibility Planning Committee determines fundraising amount & grant
application targets and milestone dates (tentative deadline: November 30,
2019 March 30, 2020)
4.1.6 Develop applications for municipal Community Grant, OCIF, Frog’s Breath
Foundation, and Temiskaming Foundation December 1 2019 – January 30th 2020
(tentative)
4.1.7 Select and accept BOD/DL Insurance contract by December 15, 2019
4.1.8 Finalize mixed theatrical and film program for 2020, with emphasis on
youth and families, by December 15, 2019
4.1.9 Finalize fundraising calendar for 2020 by December 15, 2019
4.1.10 Connect with town to elicit support via 10 minute presentation to Town
Council (tentative deadline: December 17th)
4.1.11 Publish answers to RFP questions December 20, 2019 January 20,
2020(tentative)
4.1.12 Regularly promote mixed program and fundraising events for 2020 within
municipality beginning January 1, 2020
4.1.13 Finalize and publish guidebooks for new actors, parents, and volunteers
for LaSalle Theatre and Theatrical Productions – January 15, 2020 February 12,
2020
4.1.14 Join the Chamber of Commerce for Kirkland Lake (tentative deadline:
January 30, 2020)
4.1.15 Award contract to theatre consultant February 1, 2020 (tentative)
4.1.16 Promote and implement mid-winter and spring activities in youth/
family/arts program February 1 – March 17, 2020
4.1.17 Work with contracted consultant on in-depth Feasibility Study including
engineering study and business plan February 2 – May 30, 2020 (tentative)
4.1.18 Promote and implement spring performances March 18 – April 30, 2020
(tentative)
4.1.19 Work with contracted consultant to develop applications for Feasibility
Study funding from area industrial leaders including KL Gold and Delshen
Therapeutics (tentative: February 2 – April 1)
4.1.20 Achieve funding for Feasibility Study costs by April 30, 2020 (tentative)
4.1.21 Hire stage manager and promote auditions for Shakespeare in the Park
April 20 – May 1 (tentative)
4.1.22 Apply for funding and hire summer students for May – August 2020
4.1.23 Rehearsals and promotions for SITP May 2 – June 25 (tentative)
4.1.24 Complete Feasibility Study May 31, 2020 (tentative)
4.1.25 Present findings of Feasibility Study to BOD and review next steps June
15, 2020 (tentative)
4.1.26 Present findings and review next steps with Town Council by June 30,
2020
4.1.27 Promote STLS / SITP in Canada Day celebrations July 1 2020
4.1.28 Apply to FedNor and other funding bodies July 2 – 30, 2020
4.1.29 Post tenders for identified necessary renovations and upgrades as listed
in the Feasibility Study July 1 – 30, 2020
4.1.30 LaSalle hosts touring production August 2020
4.1.31 BOD considers and accepts contracts for necessary renovations and
upgrades, developing timetable for work completion (tentative deadline for
timetable development: August 30, 2020)
4.1.32 Promote STLS / LaSalle Theatrical at Ribfest August 2020 (date tbd)
4.1.33 Contract work begins on the LaSalle Theatre September 1, 2020
4.1.34 Promotion and implementation of LaSalle Theatrical’s fall production
and youth activities September 1 – October 30, 2020
4.1.35 AGM with overall progress report November 2020 (date TBD)
4.2 YEAR TWO — Building Renovations and Program Upgrades
4.2.1 BOD will receive regular / monthly progress reports from contractors
October 1 2020 to target completion date in 2021.
4.2.2 November 1 – December 20, 2020 (tentative) promotion and rehearsal of
LaSalle Theatrical Productions’ annual Scrooge performance
4.2.3 November 1 – December 30, 2020 — LaSalle Theatrical and Fundraising
Committees plan promotion and implementation of at least one community
activity / event per month in a mixed program beginning January 2021, taking
into consideration alternative locations depending on renovation / construction
schedules
4.2.4 Finalize fundraising calendar for 2021 by December 15, 2020
4.2.5 Develop 10 minute progress report presentation to Town
Council (tentative deadline: December 2020, date tbd)
4.2.6 BOD and volunteers follow established calendar of fundraising events,
grant application deadlines, productions, and youth / family activities January
1 – October 31 2021
4.2.7 AGM with elections and progress report (November, 2021 – date tbd)
4.3 YEAR THREE — Consolidation, Review, Next Steps
4.3.1 BOD will assess contract work that requires extended deadlines to 2022.
4.3.2 November 1 – December 20, 2021 (tentative) promotion and rehearsal of
LaSalle Theatrical Productions’ annual Scrooge performance
4.3.3 October 1 – November 30, 2021 — LaSalle Theatrical and Fundraising
Committees plan promotion and implementation to continue at least one
community activity / event per month in a mixed program beginning January
2022, taking into consideration alternative locations depending on renovation /
construction schedules
4.3.4 Finalize fundraising calendar for 2022 by November 1, 2021
4.3.5 Develop 10 minute progress report presentation to Town
Council (tentative deadline: December 2021, date tbd)
4.3.6 BOD and volunteers follow established calendar of fundraising events,
grant application deadlines, productions, and youth / family activities January
1 – October 31 2021
4.3.7 AGM with elections and progress report (November, 2021 – date tbd)
4.3.8 BOD develops new Three-Year Strategic Plan by November 30, 2021
Goal setting using SMART goals – Specific, Measureable, Achievable, Relevant, Timely
SaveTheLaSalle 